IUG 2001 Conference Proceedings

Table of Contents

Session: E3/J10

The Real Story: Annual Reports, IPEDS, and End-of-year Routines (minus ACQ)

Melissa Airoldi, Austin Community College, Austin, TX

Harriet Welsh, Innovative Interfaces

The presenters addressed issues related to statistical reporting. The conference notebook included a 3-page overview of the steps in providing useful statistical reports and also outlined the basic "calendar" of statistical reporting followed at Austin Community College. The Innovative PowerPoint presentation of the session will be posted to csdirect.iii.com. An updated version of the detailed 20-page handout from the session (updated to include complete versions of Austin's various charts such as SCATS, Icode1, etc.) will be available at http://library.austin.cc.tx.us/presentations/iug-stats/index.htm.

The four core steps in providing useful statistical reports are:

In determining what statistics are needed, one should consider who will be using the reports and what their requirements are. Codes should be defined that will enable you to meet these requirements as efficiently and flexibly as possible. The data must almost always be stored in a fixed field, except for SCAT file data. The SCAT table is sometimes misunderstood. One thing to keep in mind is that circulation statistics are stored by SCAT table category (not by call# range). The sequence presented in reports based on the SCAT table is determined by the category values. 2001 enhancements will allow a "free text" range to be defined in the SCAT table.

Review files are extremely useful in hunting down records that are not coded correctly. Rapid updates can then be run to make corrections. Be advised that certain Web Management Reports can take a considerable time to run. The text-based "Create Statistical Reports" function is a real workhorse, and can provide many useful reports.

The 20-page handout included very specific details on Austin's end-of-year routines. See the URL cited above. A number of the reports generated are made possible by computer programs written by James Logan (512-476-8049 / jlogan@tcrp.org) which analyze data in review files.

Margaret Jasinski, Arlington Heights Memorial Library