Aaron Blazer, Innovative Interfaces, Inc.
Marianne Berger, College of DuPage
Aaron Blazer presented an overview of the Materials Booking module using
the information in the IUG conference notebook.
Full system integration is the main advantage noted. This includes:
Equipment, rooms, materials, etc. can be booked because it is integrated
with the circulation module and loan rules.
Bookings and checkouts are handled much like circulation transactions and
generate statistics in the circulation statistics. The Library Days
closed table is consulted when booking items, but may be overridden.
If something is already booked, it cannot be booked again.
Delivery and pick-up slips can be printed.
Bookings can specify one-time use, special events or regularly scheduled
An Events database can be created to integrate all bookings for that activity.
Events bookings can be retrieved as a group and updated globally. However,
everything booked for an event has the same booking period, which is not
always the ideal.
Booking Reserve Items
Audience members asked questions about booking reserve items and had comments
When booking reserve items by staff, you need to be sure you have the item
that is on reserve and not a stack copy.
Booking items is different than other circulation activities because it does
not book the item until you choose Q> Quit and book item from
This function is defined and enforced by library loan rules. Self-booking
can be performed from OPAC, WebPAC or Course Reserves.
Aaron referred everyone to the INNOPAC Users Manual beginning with record
Marianne Berger began with an overview of the College of DuPage, their library,
and the manual procedures used previously. They have been using the Materials
Booking module since 1991. Materials Booking was purchased to ensure that
the availability status of materials and equipment is known.
Faculty can make booking requests by phone, in person and by email. They
are asked to give two hours lead-time for an on-campus request and 24 hours
lead-time for off-campus requests.
Equipment and materials may be delivered to or picked-up by faculty.
All staff is trained to do bookings to ensure that everything goes through
the module and that staff can respond to questions.
Inventory control is the main focus of bookings; i.e., the specific piece
of equipment booked may not be the one delivered.
Equipment doesnt usually come back to the library between bookings
but is often moved from room to room.
Booking slips are printed twice a day: 3 p.m. for evening bookings and 9
p.m. for next day bookings.
Most equipment deliveries are room deliveries and faculty members are not
responsible. Equipment is checked out to the room (set-up as a patron) but
materials are checked out to the faculty member. Faculty members sometimes
move equipment from room to room leaving no history of who uses which equipment
regularly. This causes some problems.
Staff must clear bookings regularly because the equipment is not checked
out with each move.
In order to book equipment, a brief record must be entered into the system.
Records are suppressed. Alternative titles are added for commonly used names.
The volume field is used to show items that need to be used together.
Questions and Answers
Q. What happens with time changes?
A. The system changes the time when the INNOPAC clock is reset.
Q. How long does the booking on a Reserve item last?
A. The system holds the booking until the booking time expires.
Recorded by: Jan Brumm, Wayne State College