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GobiSelect: Using GOBI to Create Selection Records in INNOPAC

Coordinator/Presenter:
Rick Lugg, Yankee Book Peddler, Inc.
Presenters:
Staff, San Francisco State
Web Site:
http://www.ybp.com/gobindex.htm


The Yankee Book Peddler ‘Gobi’ system is an Internet gateway to YBP services. It now links to INNOPAC and other library systems in two ways, GobiLink and GobiSelect. They fit into different parts of the technical services workflow. One may divide the technical services workflow into several parts: title identification, the selection process, the ordering process, the receiving process, the payment process, the cataloging process, and finally the marking and binding processes. GobiLink supports the ordering, receiving, payment, and cataloging processes, GobiSelect adds support for the selection process.

GobiLink uses the duplication control functions of the YBP database, and therefore works most efficiently when most titles are ordered from Yankee. GobiSelect puts the duplication control functions of the INNOPAC to work, and so helps structure the selection process as well, by combining an automated and streamlined technical service workflow with duplication control which extends over orders from many vendors.

In the GobiLink workflow, one goes into the YBP database on the web and places orders which incorporate local data. These orders go into a file; one uses the INNOPAC ‘FTS’ software to retrieve this file. The INNOPAC loads this data by turning it into bibliographic and firm order records using a MARC load table created for this purpose. One then sends back to YBP a file associating each YBP order with the INNOPAC order number (e.g., .o157327x) generated during the load process, and this matching of order number information then becomes the basis for subsequent overlay of cataloging information when the book is catalogued. For this part, one must have the Extended Approval Plan Interface product.

Orders in GobiLink are firm orders. What GobiSelect adds to the process is that the titles marked are not treated as firm orders at this point, and the bibliographic information is imported so that the resulting order records will have their status set to ‘1’ (ON HOLD, with no encumbering). In this way, one can use the duplication control of the INNOPAC to screen for duplicates among several vendors. Then one will use the Electronic Book Ordering (BISAC) product to inform YBP of which titles are in fact being ordered. YBP finds out the INNOPAC order number in this way for purposes of matching and overlay of cataloging records, and so the acquisitions workflow proceeds.

You should bear in mind that at this point the INNOPAC does not support local data to the full extent of which the Gobi system is capable. This requires some thought about use of Gobi local data fields, but is not a significant barrier to the process.

Naturally, implementing a system which automates a great deal of the technical services workflow will work much better if it is preceded by a great deal of consultation among all the interested parties: acquisitions, systems, cataloging, materials processing, and administrative deptartments will all need to be involved.

Points of Interest

It is possible to implement just part of the system. For example, a library may decide to employ only the first part of GobiLink, and use the system just to order what it wishes from Yankee and import the bibliographic and ordering information in MARC format, which the INNOPAC then in turn transforms into INNOPAC bibliographic and order records.

Data from the United Kingdom is available, and is kept up to date on a weekly basis.

You may use the system to order unlisted titles, but of course you must supply all the data.

Further Information

There were no handouts at the session other than the one contained in the IUG conference notebook. You will probably want to consult the Yankee Book Peddler home page at http://www.ybp.com. Look for the GOBI button there, or point your browser directly to the web site listed above.

You will find several helpful subpages there, including information on how GobiLink and GobiSelect operate, with special information on what is required for use with the INNOPAC, and how GobiLink and GobiSelect will operate with the INNOPAC.


Recorded by: Tom Baker, Columbia Law School

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