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File Transfer Software

Sandy Westall, Innovative Interfaces, Inc.
Diane Altimari, Nova Southeastern University
Jim Gingery, Milwaukee County Federated Library System
Web Site:

File Transfer Software (FTS) integrates the ability to get files from other systems into INNOPAC and to move INNOPAC files and/or lists created in INNOPAC to other systems for further manipulation. The presenters provided examples.

Diane Altimari described a procedure in which posted files and payment history files are sent and stored electronically.

Instead of printing out posting and payment history files, Diane uses FTS to send an ASCII file to accounts payable. To provide a “paper trail,” the posted accounts file and the payment history files are sent in ASCII format to be stored temporarily in a small directory on a UNIX machine at NOVA, then moved via ftp to the library’s local network and stored in a directory that can hold a year’s worth of work. To guard against disk crashes and other unforeseen catastrophe (fire, flood, tornadoes), the files are backed up on a Zip drive. The electronic manipulation and storage saves hours of printing time and reams of paper.

Jim Gingery described a project in which a large, urban library with twelve branches and a bookmobile needed a more efficient way to order mass paperbacks to reduce multiple lists and rekeying data. A major portion of the project was devising a load table that would take the Brodart information and transfer it into the INNOPAC system in a way that would give the consortia the information it needed in the appropriate fields so that the staff could create order lists with fund codes ready for approval. FTS is used to transfer files of Brodart TIPS lists into the INNOPAC. The records include a brief bib record with attached Status “1” order records. The project, which had not been done before, took six months to implement. Jim’s conclusions and recommendations include the following. All parties must understand what it is they are trying to accomplish so frequent communication is a must. Snags will happen so set a reasonable time schedule.

A full description of the project is available at the web site listed above.

Sandy Westall gave an overview of FTS pointing out that it is integrated into interface programs and permits retrieval of vendor files such as serial invoices, approval records, firm orders, and MARC records. Files can be transferred either using interactive File Transfer (introduced in Release 10) or pre-determined file transfer. Files can be transferred in either binary or ASCII mode and the server type can be saved after making any setting changes.

Recorded by: Diane Yarborough, Presbyterian College Library

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