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Course Reserves for Beginners

Mieko Yamaguchi, University of Wales, Bangor

Course Reserves is an optional system used with OPAC and the Circulation Subsystem. It is designed to be used with high usage, short loan term, and special location materials.

The following information appears in the OPAC display: professor, course name/number, and course note.

The course record consists of two kinds of fields: fixed-length fields and variable-length fields. Fixed fields include begin date, end date, location, and 3 c codes. Variable length fields include professor/TA, course name/number, and course note. The professor/TA and course name/number fields are repeatable and indexed.

The first step in setting up Course Reserves is to identify the items to be added to the reserves collection. These items and bibliographic records may already exist in the system or brief bibliographic records may be created through Course Reserves. Brief bibliographic records are often suppressed from the OPAC.

Individual items are added to course records in one of several ways. In Reserve List Maintenance, one item at a time can be scanned, or one item can be placed on reserve by searching the database. Groups of items may be added by scanning barcodes. When items are added to the course record, the INNOPAC supplies the following prompts: “change location?,” “change item type?,” “display course name instead of call number?,” “active or inactive?” Items are deleted from the reserve list by scanning barcodes or by line numbers (16 at a time). If all items from a course record have been deleted, INNOPAC will present an option to delete the course record.

Reserve items are coded “active” or “inactive.” Active items are those currently on reserve. Inactive items are those which are not currently on reserve but are likely to be put on reserve in the future. Inactive items do not appear in the course reserve public display; they also display their original location in the OPAC. Course records with no active items may be suppressed from public display. Course ID information remains in inactive reserve item records.


To create a review file list, first create a review file of course records. Print selected fields, making sure that “/9 Item ID” field is turned on. To print data from a file of inactive items, be sure to set CIRC system option “store course reserve list in item record” to yes. When creating the list, sort by “/6 Course ID.” List selected fields from bibliographic and item records; be sure to include the reserve note.

A list generated from the create a list function was displayed. These lists are useful for distribution to professors/TAs so that they are aware of the materials currently on reserve for their classes.


Recorded by: Bruce R. Schueneman, Texas A&M University, Kingsville

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