Re: [IUG] Acquisitions Moduel question

[Amber Bice <bicea at franklin dot edu>]

Hello,

I wanted to see if anyone else had come across this problem. This might sound a bit odd and I think I am going to have trouble explaining it. Anyway, we have full use of Mil Acq and create order records for all items that come in. Obviously, when we enter invoices a payment is created within that items order record and it is also recorded in the Fund Activity Maintenance Report. 

Well, the other day I happened to be going through one of our funds (this one happens to have only one order record attached and has multiple payments because we use it on a monthly basis), 18 items came up in the Fund Activity report for this year. However, when I went to the order record, it showed that there were 25 payments for this year. So, in essence, there were 7 payments missing from the Fund Activity report. The subtotal was also incorrect on the FAR. 

I called III and they told me that sometimes the payments "fall off" of the FAR. But in that case, I asked them why the subtotal (in the Fund Activity Report) wasn't continually increasing when additional payments were added (even if they "fall off"). 

Has anyone had payments in the FAR come up missing? I appreciate any enlightenment on this subject. I'm still waiting on a call back from III.

Thank you,
Amber Bice 
Acquisitions Librarian
Serials/ILL Librarian
303 S Grant Ave.
Columbus, OH 43215
Phone: 614.947.6550 
or 1.866.341.6252