Re: Encumbrances in fund displays

[Virginia Scheschy <scheschy@xxxxxxxxxx>]

We noticed this last July after our fiscal close.  Several (but not all)
funds showed a discrepancy.  The encumbrance carried over was not the same
as the total of estimated prices for a given fund.  I opened a call with
Innovative, but this was not satisfactorily resolved.  One of our
librarians posted a query to the Innopac listserv (see
http://www.innopacusers.org/listserv/archives/1999/msg02535.html).  I'm
not sure she had any responses on the list, but someone who responded to
her directly noted that they have this problem too.  They resolve it by
manually doing fund adjustments on the encumbrances every year after
fiscal close.  

We looked at various possibilities for why this might be happening, but
could not find an answer.  If anyone has an explanation, we'd love to hear
it.

Virginia

On Thu, 6 Jan 2000, Merriam, Louise wrote:

> Hello,
> 
> I seem to have encumbrances in some fund displays that don't match the
> actual on-order records.  For example, I have an encumbrance of $1100 on
> one fund, but if I create a list using records with the same fund and
> status "o" and total the amount, I get a much smaller amount actually on
> order.
> 
> Can anyone shed light on why this might happen?  It makes me not trust
> the fund displays at all--kind of discouraging at the end of our first
> year.
> 
> Louise Merriam
> 
> 
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