Re: Encumbrances in fund displays

["David T. Jones" <djones@xxxxxxxxxx>]

At 09:09 AM 1/6/00 -0600, Merriam, Louise wrote:
>I seem to have encumbrances in some fund displays that don't match the
>actual on-order records.  For example, I have an encumbrance of $1100 on
>one fund, but if I create a list using records with the same fund and
>status "o" and total the amount, I get a much smaller amount actually on
>order.

Don't forget to look for "q - Partially Paid" records as well. If you are
limiting to a fund and you ever order from more than one fund at a time,
make sure that you are using the "h - has" operator rather than the "= -
equals" operator. And finally, you should always make sure that everything
has been posted before running a report like this...

HTH,


=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+=+
David Jones                          mailto:djones@xxxxxxxxxx
Library Systems Manager III          phone: 408-551-7167
Orradre Library                      fax:   408-551-1805
Santa Clara University               http://www.scu.edu/library/
500 El Camino Real                   
Santa Clara CA 95053-0500            "Insert pithy quote here"