Re: electronic ordering - addresses and PO numbers

[nicholsd@xxxxxxxxxx]

On 28 Dec 99, at 15:56, Dee Cummings wrote:

>...
> 
> A related question involves Purchase Order numbers. Our acquisition
> procedure has been to gather the items ordered from one vendor
> together and assign one P.O. number to a group of titles. This P.O.
> number is passed on to the library's financial secretary who has a
> separate accounting system unrelated to the Innovative system.
> (Innovative assigns a different purchase order number to every order
> record created, which isn't useful to us). I need a place in the order
> record in which to store the library's P.O. number. Ideally this P.O.
> number would also be sent to the vendor. In an electronic order, only
> certain fields are sent. The field that comes to mind to use for the
> library's P.O. number is the vendor note. But in the manual it
> indicates that putting anything in this field may slow down the
> processing of the order. We also need to be able to gather all items
> in a particular P.O.number together to see if they have all been
> received and can then tell the financial secretary which purchase
> orders can be closed.  Is anyone else using P.O. numbers this way and
> if so what is your procedure and where do you put the P.O. number  in
> your orders?

III can add fields to your order records.  You decide the letter code 
you want associated with the field and the field name.  It seems 
this would be the easiest option for your P.O. number.


Debbie Nichols
Director of Information Systems & Services
Maryville College
502 E. Lamar Alexander Parkway
Maryville, TN 37804-5907

Phone: (865) 981-8255   Fax: (865) 981-8170
Email: nicholsd@xxxxxxxxxx