IUG 2009 Poster Sessions
Poster 01 - BONUS+ In Australia
Angela D'Souza, Access & Copy Services Librarian, Victoria University
BONUS+ is a resource-sharing project that allows all staff and students of the 8 Australian member universities to request (hold) selected library materials from other institutions within Australia and New Zealand. Statistics indicate this service supplements monograph collections. Clients can obtain items that are on loan at their home library. This has the potential to minimize multiple copy purchasing, often a high cost to fill a short term need. Another advantage is the availability of 71% unique titles to be shared among the institutions, filling local collection gaps and providing return on investment for collection budgets.
Poster 02 - Creating review file for an arbitrary list of record numbers / barcodes
Alan Ng, Library Systems Analyst, University of Hong Kong Libraries
There were many previous presentations talking about how to extract data from existing review files for further analysis and processing. Normally a review file is made based on a set of specific criteria. What if we want to make a review file from an arbitrary set of record numbers or barcodes (when a set of criteria can't be found to include all these records). This poster will show how to use Expect scripting and the character-based system to create a review file from any list of record numbers (bib, item, patron) or barcodes.
Poster 03 - Dirty Secrets of Create Lists
Tina Buck, Technical Services Librarian, St. Edward's University
Create Lists is a fantastic tool for all Millennium librarians, but it's complicated...intricate...not wholly intuitive. This poster session will shine some light on those dark, hidden secrets that keep us from full productivity.
Poster 04 - ERM Statistics workflow
DeeAnn Allison, Director Computing Operations, University of Nebraska-Lincoln
Judith Wolfe , Catalog & Metadata Librarian, University of Nebraska-Lincoln Libraries
Managing statistics with ERM can be challenging. This poster session will describe the procedures used at the University of Nebraska-Lincoln in using SUSHI and manually importing statistics. We will include workflow for both processes. We will provide details on connecting order records with resource records to facilitate analysis, and describe our new Perl program that prepares COUNTER compliant JR1 files for xml importing. UNL is making this software available to all Innovative libraries over the web.
Poster 05 - Forward WebBridge to Document Delivery at No-Full-Text-Found
Shian Chang, Senior Programmer Analyst, Lauinger Library, Georgetown University
When WebBridge results in the failure of finding a subscribed article at the Georgetown University library, the process is extended to direct the patron to the library catalog link for getting the journal print containing the article, or to the ArticleReach link for getting the article through email. Using "Direct Connect Resource" property in the WebBridge, the WebBridge is forwarded to an external Web Application. The Web Application performs the calculation on checking the existence of the article depending on the library holdings through Z39.50 server and returns a proper link to either the library catalog or ArticleReach.
Poster 06 - GoogleBSCites - Ranking via Google Book Search
Cindy Harper, Systems librarian, Colgate University
The full-text publicly available database Google Book Search presents the opportunity to search for citations in these works. Since GBS searching does not permit qualifying by sentence or paragraph, searching for authors and titles of other works produces "mentions", not "citations" precisely, but in many cases, these "mentions" are a fair equivalent for citation counting. I have collected the number of "mentions" of each of 700,000+ monographs from the Colgate collection in Google Book Search in order to provide searches of this database ranked by GoogleBSCites.
Poster 07 - Hot Reads: Using Millennium to Manage a Popular Reading Collection
Mary Ann Mercante, Assistant Director & Head, Technical Services, Maryville University
This session describes the various ways Maryville University Library uses Millennium features to manage its new Hot Reads popular reading collection. Create Lists is used to track circulation by authors and titles within the collection for collection development and to determine when titles should be removed from the collection. Create Lists allows tracking of which patron categories use the collection and which need more outreach. Coding in order records allows us to determine collection costs, create "hot lists" to alert our receivers of titles to watch for, and to move some items in and out of the collection as needed.
Poster 08 - Implement title by title ordering of ebrary ebooks through Blackwell
Ya Wang, Electronic Collections Coordinator, San Francisco State University
In 2008, San Francisco State University's J. Paul Leonard Library implemented title by title ordering of ebrary ebooks through Blackwell Collection Manager. The purpose of this poster is to share our experience with others on how to set up the whole process in III Acquisition module and load table to deal with EDI, MARC records and invoice issues. A brief workflow chart will show how the Blackwell system interacts with the III system. The project realized our goal of giving selectors similar experiences in ordering traditional physical books and electronic books.
Poster 09 - Journal holdings: starting over and then getting impatient
Paul Gahn, ILS Librarian, University of Memphis Libraries
University of Memphis Libraries decided not to migrate serials holdings information from our previous ILS (DRA Classic) to Millennium for a number of reasons. So we had to start over and input holdings information by hand. Once we received load profile training, we realized we could create temporary holdings and then export that title information to Serials Solutions, to at least integrate title information with our online titles. Poster will cover decisions and Millennium features used.
Poster 10 - Order Queues with Create Lists
Scott Pope, Separates Acquisitions Librarian, Texas State University - San Marcos
Paivi Rentz , Head Acquisitions Librarian, Texas State University - San Marcos
In a large academic library, we assign orderers to different fund codes. We are putting requests in Millennium as they come in using an "under consideration" or on-hold status. Using CreateLists Boolean logic, we sort orders into queues for each orderer, so that they can order the requests in their fund codes in a first-come, first-order manner. We also use separate CreateLists for rush, priority, and time-sensitive orders. We use a fixed-field code in the order record for orderers to indicate requests are not-yet-in-print, cost more than their list price, etc., and these are removed from their queues.
Poster 11 - Streamlining Monographic Ordering for Bibliographers & Technical Services
Gail Herrera, Assistant Dean, University of Mississippi Libraries
UM Libraries undertook a project to streamline the selection, acquisition and cataloging of monographs. To begin, we switched from using the acquire form as a primary method of placing orders to using GOBI. A load table was developed to import GOBI selections made by selectors and quickly turn them around as EDIFACT orders. Acquisitions then performs copy cataloging which allows them to be easily sorted when they arrive. Upon receiving them, the electronic invoice is processed. Status reports about open orders are updated. Time saving estimates for acquisitions was 36 hours weekly and selectors noted greater efficiency as well.
Poster 12 - Tune up loan rules and determiner table for consistent circulation policies
Hong Ma, Information Systems Librarian, University of Miami
We will review the process used to completely overhaul an inconsistent and duplicating structure for loan rules and the Loan Rule Determiner Table, moving from 120+ loan rules to 23 active rules sets and allowing for the implementation of auto notices for all notice types. We regrouped patron types within categories and created loan rule templates for circulation policies, which were tightened for consistency. New rules were created for each patron group, structuring the LTD Table by location and patron type, reorganizing entries by branch. We plan to revise our location code structure hierarchically with the use of bib-level locations.
Poster 13 - Using Media Management to Provide Access to Digital Files
Jean Maguire, Technical Services Librarian, New England Historic Genealogical Society
At NEHGS, we had a large number of digital files (including PDFs of books and documents and image files of items from our manuscript collection) which we wanted to make available to patrons. We hoped to do this through our OPAC, so users would have one-stop searching. In 2008 we purchased and began implementing Innovative's Media Management product. It allows us to control access to the files, so certain material is accessible only to authenticated patrons, and it provides detailed usage statistics. This poster will present our experience so far with Media Management -- both the pros and the cons.