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Committees and Elections



Review the IUG 2017 Candidate nominations
IUG 2017-2018 Election Results

Steering Committee 2017 - 2018

For the "IUG Year" 2017 - 2018, we will elect:

  • 1 Vice Chair/Chair Elect (a three-year term where you become Chair and then Past Chair)
  • 1 Secretary/Treasurer (a two year term)
  • 2 Members-at-Large (a two-year term)

The terms for each of these begin on the last day of the upcoming IUG conference in National Harbor on Wednesday, April 5, 2017.

IUG Steering Committee Election Calendar

November 10, 2016 : Call for nominations
December 5, 2016 : Deadline for nominations
December 6, 2016 : Voting begins
December 16, 2016 : Voting closes
Shortly thereafter : Winners will be announced!

Nominations

Are you interested? We sure hope so! Check out the information below and if you would like to run for an office, submit your information and Candidate Statement to the Nominations Committee. You will be asked for the following information:

  • Your name, job title, and institution
  • Type of Library
  • SC position of interest
  • Professional photo
  • Brief biographical sketch describing your recent work history, type of library that you work in, and reasons for your candidacy


Duties

All Steering Committee members speak for the membership, serve on ad hoc working groups, and provide advice to the Chair.  The following are the major duties of the various positions:

Vice Chair/Chair Elect is a 3 year 3 position role:

1. Vice Chair (year one)

  • serves as Chair of the Program Committee for the Annual IUG Conference which also involves weekly phone meetings with iii and the conference planning team
  • performs the duties of the Chair in the event of the Chair's temporary disability or absence from meetings, or if the Chair becomes ineligible to hold office
  • solicits a Local Arrangements Committee Chair for the annual IUG meeting
  • attends the future conference site visits and the annual conference kick-off site visit (usually early fall)
  • completes assignments as delegated by the Chair

2. Chair (year two)

  • oversees all annual conference planning including site visits for future conferences (usually early fall)
  • coordinates the annual conference, including a site visit and conference kick-off meeting (usually early fall)
  • presides at the annual and special membership meetings of IUG and of the Steering Committe
  • prepares agenda for the annual membership meeting
  • prepares post conference evaluation survey
  • appoints annually with the approval of the IUG Steering Committee such standing or special committees as may be required to carry out the purposes of the organization
  • chairs ALA Annual and ALA Midwinter meetings
  • performs other duties as are necessarily incident to the office of the Chair and as may be prescribed by the IUG Steering Committee

3. Past Chair (year three)

  • serves in an advisory role to the Chair and the IUG Steering Committee
  • chairs the Scholarship Committee
  • chairs the Nominating Committee
  • chairs the Beacon Awards Committee

Secretary/Treasurer (2 year role)

  • takes and distributes minutes of annual and special membership meetings and meetings of the Steering Committee
  • distributes, or causes to be distributed, mailings to the membership at appropriate intervals
  • maintains, or causes to be maintained, the IUG membership list
  • collects, or causes to be collected, registration fees (if any), membership fees, and other monies as required
  • keeps, or causes to be kept, an account of all monies received and expended and makes disbursements as authorized by the IUG Steering Committee
  • serves as primary contact with contracted financial outsource vendors
  • delivers over to his/her cuccessor or to the Chair all books, monies, minutes, and other property at the expiration of his/her term of office
  • performs other duties as are necessary and often works the IUG Annual Conference registration desk

Member-at-Large (two year role)
This responsibilities of this role are appointed by the IUG Chair. Here are some of the recent positions held by Members-at-Large:

  • oversees the IUG Clearinghouse
  • oversees IUG Social Media
  • co-coordinates the IUG Enhancements Process
  • works with our Regional IUG Groups
  • serves as Polaris liaison

Please feel free to contact any member of the Steering Committee about serving on the committee by emailing: This email address is being protected from spambots. You need JavaScript enabled to view it. . You will find our names on the Steering Committee page.

Meetings

The IUG Steering Committee has four regularly scheduled meetings during the year. Two are during the Annual IUG Conference and there is one each at ALA Annual and ALA Midwinter:

  • ALA Midwinter: attendance is mandatory for all Steering Committee members
  • ALA Annual:  only the Steering Committee Officers (Chair, Vice-Chair, Past-Chair, Secretary-Treasurer, and Business Manager) are required to attend the IUG Steering Committee Officers Meeting
  • IUG Annual: all Steering Committee members are expected to attend the entire Annual IUG Conference. Members are expected to arrive two days before the Pre-Conference day and remain through the first meeting of the incoming Steering Committee, just after the final session on the final day of the conference, departing on the day after the conference if necessary to meet that obligation.
  • IUG Annual Conference Opening Session and Membership Meeting: all Steering Committee members are expected to attend, including a Sterring Committee photo session immediately following the Opening Session

Compensation

Compensation includes free conference registration, complimentary hotel room for the duration of the Annual IUG Conference, including the extra days of the Steering Committee commitment, round trip airfare, transportation to and from the airport, an assortment of free meals and plenty of great fun! A stipend is also supplied to support attendance at the ALA Steering Committee meetings held at ALA Annual and ALA Midwinter, including hotel nights required by committee meetings, round trip airfare and transportation to and from the airport.

The Nominations Committee's goal is to establish a slate that represents the diversity of libraries among the IUG community: academic, public, law, medical, K-12, consortia, etc.

If you have any questions, please feel free to contact the nominations committee at This email address is being protected from spambots. You need JavaScript enabled to view it. . Currently serving as your IUG Past Chair for this wonderful organization, I can attest to how personally and professionally fulfilling this service can be. This is your opportunity to work with a group of enthusiastic and talented people. And the work is actually fun. I encourage you to seriously consider serving your IUG.

 

last updated December 2, 2016